Free employer worksheet
Employer recruitment record template
Keep advertisements, applicant assessments and hiring decisions together before professional review. Download the editable worksheet and add a row for each applicant and relevant posting.
Download recruitment worksheet (CSV)Open in Excel or Google Sheets. No registration required.
What to record
- Position
- Job title, duties, work location, wage and hours.
- Advertising
- Platform, posting URL, actual start and end dates, and advertisement versions.
- Evidence
- Secure references to advertisement copies, screenshots, confirmations and invoices.
- Applications
- Applicant reference number and application received date.
- Assessment
- Job-related criteria, interview details, assessor and factual notes.
- Decision
- Outcome and documented job-related reasons connected to the advertised role.
- Review
- Responsible person and outstanding questions for professional review.
Use the worksheet in four steps
- Define the role and record the advertised requirements.
- Save advertisement evidence and record actual posting dates.
- Document assessments and decisions using job-related criteria.
- Assign a review owner and flag unresolved program questions.
Privacy and limitations
Use applicant reference numbers in shared trackers. Store identifying documents separately with appropriate access controls and follow an appropriate privacy and retention process.
This is an administrative planning aid. It does not establish eligibility, satisfy every program requirement or guarantee an immigration decision. Advertising methods, timing, wages, exceptions and evidence obligations depend on the applicable program and may change.
Confirm requirements using the official Temporary Foreign Worker Program guidance and professional advice about your specific situation.
Related employer resources
Have questions about your recruitment records?
A consultation can identify the program-specific questions that need review before you rely on your recruitment evidence.
Book a consultation